Downtown Toronto is a popular place to host a conference for good reason—the financial district is booming, and there's an executive event space around every corner. But perhaps your business likes to do things a little differently—that's where we can bridge the gap.
Meeting rooms in Toronto may be a dime a dozen, but they don't all have to look like carbon copies of one another. Your next brainstorming session venue could be anything from a private patio down cobblestone streets to a trendy coworking cafe with high ceilings.
Did last year's conference room rental budget get some side eye from the accounting department? The Giggster app is committed to providing a great space for all your business needs at an affordable price, so you never need to justify yourself at the end of the quarter.
Ready to redefine your team collab sessions? Our selection of meeting rooms in Toronto will keep everyone dialed in and offering up their best ideas yet.
Toronto Private Meeting Spaces Curated by Giggster
The perfect venue for this year’s corporate meetings might look nothing like what you’re used to. Here’s how using the Giggster app can impress your staff and level up your productivity:
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Maybe you work from home and you just need a place to pop in for an hour to conduct a more formal interview or show a client that you mean business. You can rent out a single, private office with just enough space (and tasteful decor) for you, your client, and a good impression.
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Have you considered bringing your board meetings outdoors? It might be a nice change of scenery and boost employee satisfaction during the summer months. A private sail of the harbour, light refreshments on the patio, or a rooftop terrace are a few options we think all the participants would adore.
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When you head into a team meeting, you dress to impress. Your ideal space should follow the same principle. A charming loft is Toronto’s solution. With historic features and modern furniture, these spaces make an inspiring backdrop for creative thinking at your next brainstorming session.
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Why not end your meeting somewhere fun, like a karaoke bar, for a bit of bonding and trust building? There are plenty of places around the world where this is not just normal but a huge part of forming. No two businesses are alike.
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If you’re someone who likes to maintain a warm, connected company culture and take a more laissez-faire approach to business dealings, you may want to consider a private home as your next meeting place. A fully furnished, beautiful space with tons of natural light is sure to encourage effective collaboration.
Incredible Private Meeting Spaces in Toronto Start at $14/hour
Exceptional Variety & Quality: From training rooms in downtown Toronto to conveniently located conference centers in the financial district, we know one of our {{LOCATIONS_COUNT} locations is the perfect space to collaborate with your team.
Hassle-Free Booking: You have a busy schedule and perfectly balanced business accounts—there’s no need for a meeting venue to get in the way of that. Our simple search functions and no hidden fees, not to mention prices starting at $14/hour, are a small business’s best friend.
24-Hour Free Cancellation Policy: We’re no stranger to a hectic work life and miscommunications that get in the way of your perfect plans. As long as you book more than 48 hours ahead of your next meeting, you’ll have 24 hours to cancel from the time of confirmation without it impacting your pocketbook.
Platform Protections: You wouldn’t put your business on the line over disruptions, damage, or liability concerns in any other context, would you? Don’t forget to add a protection plan to your rental of a venue like 5-Seater Private Meeting Room l Downtown Toronto and keep your business above board.
Things to Consider for a Private Meeting in Toronto
Never arrive underprepared! Having this information about the good and bad sides of Toronto’s business scene will leave you fully equipped to handle anything that comes up as you host your important event.
Advantages
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Toronto’s Financial District is one of the most exciting neighborhoods in the city, beyond being the perfect setting for corporate functions. With fabulous restaurants, shops, and attractions lining these streets, it's sure to impress guests who stick around awhile.
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Toronto’s subway system, especially when paired with its streetcar network, has earned the city’s public transportation its stellar reputation. Easy, affordable, and extensive—it’s successful on all fronts.
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Looking for a team-bonding experience you can participate in after the meeting wraps up? Spend a few hours grabbing lunch on Queen West, take on the Edgewalk at the CN Tower, or take a boat tour of Lake Ontario.
Disadvantages
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Have important clients or business partners travelling in to meet you in the dead of winter? Not only are the Canadian weather conditions a hindrance, but the city is rather unequipped to deal with them. If a major snow/ice event occurs, it might be better to have a backup plan than to surge ahead with a delayed start.
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Toronto is an expensive city. Hopefully, your costs for a team meeting will be minimal, but do expect transportation, catering, and other nominal fees to creep up on you.
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If you’re planning to drive your personal vehicle around the city, maybe reconsider. Traffic, parking, and a never-ending stream of construction will have you regretting that decision.
What Kind of Venue Can I Rent for Private Meetings in Toronto?
You don’t always have to reinvent the wheel, especially when it comes to your corporate activities. Here are some tried and true meeting rooms for rent that will exceed your expectations.
Upscale Cafes – An Office On The Go. The coffee meeting is the OG way to conduct casual business talks and introductions. The Greater Toronto area is chock-full of them, with easy access to your morning caffeine fix and large windows.
Small and Large Conference Rooms – For Meetings of the Minds. These flexible meeting rooms will lend some formality to your chats, and they typically come with all the office amenities you need for productive meetings, like flat-screen TVs for video conferencing, Wi-Fi, and a decent sound system. The sizes also vary depending on what your needs are, ranging from a single round table to classroom-style seating optimal for every training session.
Restaurants – The Golden Ticket. When you want to impress important clients or potential business partners, you wine and dine them—that’s the golden rule. But perhaps you don’t want everyone all up in your business when you start to discuss the fine print—this is where private dining rooms of renowned local restaurants come in clutch.
Full Office Space Buyout – All Hands on Deck. Bring the whole team to the penthouse floor of a downtown skyscraper or a multi-level historic building that has a bit more casual appeal for client-facing interactions. Step into a fully functional workspace with boardrooms, reception areas, coworking lounges, breakrooms, and personal desks. Just show up and get down to business!
How to Plan a Private Meeting in Toronto
As with anything in business, ensuring a smooth operation requires a little prep work. Here are some planning tips that will set you up for success without going overboard:
Nail Down Your Timeline – The art of scheduling meetings appropriately is a challenge. You want to be respectful of everyone’s busy schedules and ask them to carve out only the minimum needed, but at the same time, you want to have time to cover all important topics, give a few minutes for latecomers to trickle in, and enough wiggle room to manage questions or topic diversions that inevitably come up.
Choose Food Wisely – Planning a business dinner? Be sure you know about any dietary restrictions or allergies ahead of time to avoid a (potentially dangerous) faux pas that sours the relationship. It may not hurt to get a sense of personal preferences, too, as some people’s tastes are more exotic than others, and you are hoping to make a good impression.
Dress for Success – Part of setting the tone for your meeting will be showing up with confidence. Find something that strikes a good balance between exhibiting your personal style and professionalism for the best outcome.
Have Something to Offer Your Attendee(s) – Whether this is a prospective client or a small group of loyal employees, having a small refreshment to offer them, like tea or coffee, is a common courtesy.
How to Save Money on Your Private Meeting in Toronto
Company events can certainly dig into your profit margin. Here are a few ways you can create a budget you’re comfortable with, that will slide through the accounting department without raised eyebrows:
Distribute meeting materials digitally.
Everyone should probably have their tech on hand anyway, so avoid a run to the print shop and office supply for workbooks, printouts, highlighters, and pens.
Stick to the bare necessities.
We’ve all heard the saying “this could have been an email”. Skip this common corporate frustration and save some money by discussing only the essential talking points. Not only will you pay for fewer hours on your rental space, but you may be able to avoid providing a full meal or other comforts for the team.
Plan a two-for-one affair.
Need to plan a corporate party? A training workshop? Add your meeting to the beginning of the schedule and save yourself from planning to separate events.
Toronto Private Meeting Spaces with Giggster
Need an office space with a convenient location in the GTA? We've got the inside scoop on meeting rooms in Toronto with stunning floor-to-ceiling windows and trendy Liberty Village walk-ups that you can use for your business's next event.
